![]() Much using a "Shared Drive" I create a Shared Drive called "School Server" then add respective folders beneath that for the Schools, Finance, Board etc. If anyone knows how to do this, or has a work around with shortcuts and permission settings please advise. I really, really want everyone in the school to see all of the folder structure (in the "Shared Drives") but only have access to the ones relevant to them. I did think that maybe I ought to see the "Shared Drive" (highest level) as the "School Server" Shared drive, but only those who are Sec teachers see that their is a Secondary Folder etc. then, once found, needs be added as a shortcut to their My Drive. Now the shared folder (lets say "Secondary Schoo") needs to searched for (it doesn't even show under "Shared with me"). This works HOWEVER, next problem, is that because they are not on the Shared drive, then cannot visibly see the "School Server". I gave no one permission to the Shared Drive called "School Server" but did give them permission to the folders within. So then within "Shared Drives" and the "School Server" drive I did tried the opposite. The very permissions structure that makes sense to me is possible within "My Drive" but not within "Shared Drives" a top down permission levels setting within a Shared Drive does not work, but within "My Drive" it does. Everyone who allowed "View access" to the "School Server" drive can click through each and every folder and open every file in the Shared Drive. Then at the highest level ("School Server") I add is a product of multiple groups) then I want to go and restrict access to the folders beneath that (within the "School Server" drive) and I cannot. HOWEVER, using a "Shared Drive" I create a Shared Drive called "School Server" then add respective folders beneath that for the Schools, Finance, Board etc. So when either of those accounts are deleted all the files and fodlers are gone.Įnter "Shared Drives" for the safety and longevity and continuity of folders and files being there even when the account (individual or generic) is deleted. Super, BUT with "My Drive" it's tied to my account, or my generic account (like ict_director). ![]() That way the various teachers only get access to the main folder and then their folders. In My Drive, I can give access to the top level folder, then create a folder below like "Secondary School" and "Elementary School" then only give access to the "Sec_school_teachers" group (and same for Elem). I can do this in "My Drive" with folders, but not in Shared Drive. Hi all, the problem I experience with Shared Drives is that I wish to set it up like a directory tree of a server (old school possibly). ![]() But, how can we encourage users sharing docs with Groups rather than individuals, given when user click ‘share’ button, a list of individual will be shown immediately, users have to memorize groups each individual belongs to and type the group name then. ![]() So my goal is to lock the members who can access files in a shared drive (I.e., People who aren’t shard drive members cannot be added to file), and then have grant differential folder access for groups.Īnother thinking is, I agree we should using groups to folder sharing, and individual access can be managed by groups. In this case, ‘People who aren’t shard drive members can be added to files’, in real case, all editors of files can re-share and the owner of a shared drive lost full visibility of people accessing files within the shared drive. I tried that in multiple occasions, remove the restricted access group from full Shared Drive Access and add them to folders within only. ![]()
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